Simple Steps on How to Make a Venn Diagram on Excel

“Can I use Microsoft Excel to make a Venn Diagram?” - Yes, you can!Microsoft Excel is the leading spreadsheet software program that Microsoft develops. This application is also the most popular data visualization tool and has become the industry standard. And did you know Microsoft Excel has a feature where you can create a Venn Diagram? Yes, you read that right. This tool allows you to make a Venn Diagram using its SmartArt Graphics. So, if you want to compare specific ideas, you can use Microsoft Excel to create a Venn Diagram. Continually read this guidepost to learn how to make a Venn Diagram in Excel easily.

Venn Diagram Excel

Part 1. Bonus: Free Online Diagram Maker

Venn Diagram is a helpful tool for comparing ideas, topics, or objects. It is commonly used for educational and organizational purposes. Creating a Venn Diagram is easy. However, finding a perfect tool to create one is quite challenging. So, we searched for the best Venn Diagram maker that you can easily use.

MindOnMap is the best Venn Diagram maker that you can use online. It is completely free and safe to use. This online application enables you to create a Venn Diagram using the Flowchart option. Moreover, beginners can use this tool because it has an intuitive user interface. This mind map designer can help you process easier, quicker, and more professionally. What’s impressive about creating a Venn Diagram using MindOnMap is that it has ready-made themes that you can use for diagramming.

Furthermore, you can use shapes, arrows, clipart, flowcharts, and more to help you produce a professionally made output. Also, you can export your diagrams or maps in different formats, including PNG, JPEG, SVG, and PDF. And you can share your project with others, allowing them to access the project you are making. It is also the best alternative to create a Venn Diagram in Excel.

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How to create a Venn Diagram using MindOnMap


Open your browser on your desktop and search in your search box. Click this link to be directed to the official page of MindOnMap.


Then, log in or sign up for your account. But if you have already logged in to your account, click the Create Your Mind Map button.

Create Mind Map

After that, click the New button at the top left side of the interface. And on the following interface, choose the Flowchart option to create your Venn Diagram.

Flowchart Options

And then, you will see a blank canvas where you will make your Venn Diagram. But first, on the General panel, select the Circle shape to create the circles we need for making the Venn Diagram. Then, add the circle to the blank canvas; copy-paste the circle so that the second circle will have the same shape as the first one. Then, select both circles and hit CTRL + G on your keyboard to group them.

Create Two Circles

Remove the fill of the circles by selecting them. Click the Fill Color icon, and click the None option. Hit the Apply button to remove the shape’s color fill. You can change the Line color of your circles based on your preference.

Remove the Fill MM

Next, input the text you want to include by clicking the Text icon on the General panel.

Venn Diagram Output

Finally, press Save to save your output. Hit the Export button if you like to save your output and save it in a different format.

Save or Export MM

Part 2. Steps to Make a Venn Diagram in Excel

Venn Diagrams are ideal graphic diagrams illustrating similarities and differences between different concepts. There are various types of Venn diagrams, like two-circle, three-circle, and four-circle diagrams. And using Microsoft Excel, you can create a fantastic Venn Diagram. By clicking the SmartArt graphic option, you can see the list of diagram templates that you can use to create a Venn Diagram. However, Excel can only create a three-circle diagram.

Nonetheless, it’s still an excellent app for making a Venn diagram. You can easily add text to the circles using the text box. And with its easy-to-use interface, you can easily create a Venn diagram. You can download Microsoft Excel for free so if you want to create a Venn Diagram with this application, follow the instructions below.

How to make a Venn Diagram on Excel


Download Microsoft Excel on your computer if it is not installed yet. Run the app once it is downloaded.


Go to the Insert tab on a new worksheet, then on the Illustrations panel, click the SmartArt button to open the SmartArt Graphic window. And under the Relationship category, select the Basic Venn diagram and click the OK button.

Click SmartArt

After clicking the button, you can immediately insert the text you want to include in your diagram.

Three Venn Diagram

You can change the color of your Venn Diagram by clicking the Change colors button. You can also change the style of your circles in the SmartArt Styles.

There is another method on how to make a Venn Diagram in Excel, which is by using the Regular Shapes. You can use this method if you do not have access to SmartArt Graphics.


Like the SmartArt Graphics, go to the Insert tab and click the Shape button. Select the Oval shape, then draw the circles on your blank sheet.

Insert Shapes Oval

And then, increase the fill transparency of each circle in the Format Shape pane. Take note that if you do not increase the fill transparency of the circles, it will not appear like they are overlapping.

Fill Transparency

And that’s it! Those are the steps on how to do a Venn Diagram in Excel. Follow those simple steps to create a Venn Diagram.

Part 3. Pros and Cons of Using Excel to Make a Venn Diagram


  • You can download Excel on all platforms, like Windows, Mac, and Linux.
  • It allows you to create a Venn Diagram with its simple user interface easily.
  • It has ready-made Venn Diagram templates that you can use.


  • You can only create a three-circle Venn Diagram.
  • Does not contain many icons, clipart, or stickers.

Part 4. FAQs about How to Make a Venn Diagram in Excel

Is Excel the best tool to create a Venn Diagram?

No. Although Microsoft Excel is an excellent tool for creating a Venn Diagram, it is not the best choice. Some of the best Venn Diagram maker tools are GitMind, MindOnMap, Canva, and Lucidchart.

How do I put text in the middle of my Venn Diagram in Excel?

To begin, rotate the oval to have the same overlapping portions of the circles. And then, move the oval to place your text over the overlapping portions of the shapes. Next, right-click the oval, click Add text then type in your text.

Can I make a Venn Diagram in Microsoft Word?

Yes, you can. Microsoft Word is a word processor application that is popular. It also has a feature where you can create a Venn Diagram. 1. Go to the Insert tab. 2. In the Illustration group, select the SmartArt option. 3. Go to Relationship and select the Venn Diagram layout. 4. Click OK to create one.


This article has taught you how to draw a Venn Diagram in Excel. After reading this guidepost, you will learn the necessary steps for creating a Venn Diagram. Excel is an offline tool. So, if you want to save space on your device and use an online tool, use MindOnMap.

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